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Quality minute taking services for
Condominium Corporations.

Serving the Greater Toronto Region

Services

CEO & Founder

I have been working in the telecommunications and condominium industry for over 20 years in a variety of roles.

Being involved in countless meetings in my career, I recognized the importance of a neutral person, who is not involved in making decisions, and only documenting critical aspects of the discussion, including approvals for legal, auditing and historical purposes.

My sizeable team consists of highly trained professional Recording Secretaries with exceptional listening and writing skills. We all share the same passion for high quality service and professionalism which has resulted in INaMINUTE being the industry leader for several years.

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Amy-Catney-CEO-of-In-a-Minute
Interview by Karin Welsh

Minute Taking Services

``If you think it's expensive to hire a professional, wait until you hire an amateur.``

Board Meetings

Monthly Board Meetings – A highly skilled Minute Taker attends monthly Board meetings to document key areas of the meeting, including but not limited to Action items and Motions. Our format is clear and concise, and assists Property Management with items to have prepared for the next monthly meeting. We aim for consistency not only with our minutes, but with our Minute Takers. Our goal is to have the same Minute Taker return to the same monthly meeting as often as possible. Our service and fees also include “in camera” minutes, to save Management and the Board time from redacting minutes when necessary.

Owners Meetings

Owners’ Meeting –Throughout the year, many Boards organize and hold Town Hall information sessions or special owners’ meetings based on certain events taking place within the building. To ensure full engagement in the meeting from the Board and Management, a Minute Taker is hired to document key content and to record questions and answers, concerns and comments accurately.

Turnover Meetings

Turnover Meetings – When more than 50% of the units are registered, a Turnover Meeting is called to elect the new Board of Directors. This is a critical meeting in the history of the Corporation. It is at this meeting that the Developer is required to “turnover” time-sensitive documents that are crucial to the future of the Corporation, in compliance with the “Ontario Condominium Act, 1998.”. A skilled and independent Minute Taker who will capture the business transactions, is an essential component to the Turnover meeting.

Annual General Meetings

AGM’s – Annual General Meetings frequently include the active participation of a number of owners and stakeholders, along with presentations by the Corporation’s Auditor and at times, the Corporation’s Solicitor. Accurate documentation of these meetings is imperative as they become a legal document of the Corporation. A Minute Taker is required to ensure a true and complete record of the questions and answers in an objective manner, and to accurately document formal motions.

Performance Audits

Performance Audit Meetings – in the new life of a condominium, clear and accurate documentation is essential in the meetings involving the Board, Management, the Developer and at times Tarion. These heavily detailed meetings involve tracking numbers linking to repairs and warrantable items and a Minute Taker present ensures that the Board and the Corporation are present and involved in the meeting discussion vs. documenting minutes.

Serving the Greater Toronto Region

Within the Greater Toronto area – as far east as Ajax/Pickering, west to Kitchener and north to Barrie.

Our Commitment

To provide outstanding customer service combined with exceptional and consistent action based minutes. A return time to Property Management within a maximum of 8 days.
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Effective
Clear and concise

Key Aspects

  • Clear and concise minutes are a vital component for every Condominium Corporation.
  • Competitive rates and highly qualified and trained team.
  • Very efficient turnaround times & retain minutes onsite for 12 calendar months

Our Integrity

Each skilled Minute Taker signs a non-disclosure waiver. Our minutes conform to a standard template, are objective and unbiased for legal and auditing purposes.
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Integrity

I have worked with INaMINUTE in various buildings since 2015. Their Recording Secretaries are highly trained and professional. The scheduling team is very responsive and helpful with anything that is required. INaMINUTE will always be my first choice.

Dean Cooper - Condominium Manager
Meritus Group

Our Corporation has worked with INaMINUTE since 2015. Their minutes are always received in a timely fashion and are of exceedingly high quality. The INaMINUTE team has an extraordinarily strong support team from the scheduling team to accounting. Response times to emails are usually within the hour. We would recommend INaMINUTE to any condominium board.

Lorenzo Sechi, R.C.M. CMRAO General Licence, Condominium Manager
Del Property Management

INaMinute is a fantastic company to work with. Once I schedule my meetings with InaMinute, I am sure that I would not be disappointed. The minutes are on time and so are the minute takers! Working with InaMinute has been such a pleasant experience, I will definitely recommend them to my peers.

Teanne Ashton-Sutherland, Community Manager
360 Community Management Ltd.

My Clients and I have had the pleasure of working with INaMinute Ltd. for the past 3 years. Amy's team is prompt, professional, and has the insight for providing concise and accurate records. When it comes to conducting a Board Meeting or an Owners' Meeting, they make the Condominium Manager's job a lot easier. In short, INaMinute Ltd is a reliable partner.

Sean Taylor, MBA, CMCA, Property Manager
FirstService Residential

I have been working with In A Minute for many years. The recording personal are always punctual, professional, pay attention to the details, edit and submit the recorded minutes in a timely manner.

Rhonda Brooks, General License, Condominium Manager
FirstService Residential

At Papillon Place we highly recommend INaMINUTE to anyone who has a need for their services as it is a pleasure to work with people who know the meaning of efficiency, quality and fantastic customer service. Minutes are delivered quickly and in a professional manner at a cost effective price. In particular Amy ensures her clients are always satisfied and our full time minute taker Renae is very professional and delightful to talk to, we definitely keep her busy with our 4 Corporations and monthly meetings. We will continue to recommend INaMINUTE to everyone in our Industry and wish Amy the best of luck in her endeavours to grow her company.

Renee
FirstService Residential

Best minute taker I have used. Minutes are good and consistant, arrive quickly and the price is fair. Minute takers are always on time, organized and ready to go well before the meeting starts.

Rachel
ICC Property Management

INaMINUTE has been providing minute taking for my building for several years now with great success. Amy Riddell is a pleasure to deal with and her minutes are accurate and customized to my Board’s liking. The turn-around time for receiving the minutes is quick and any requested changes are completed immediately. The price is very reasonable and we enjoy having “INaMINUTE” as part of our team.

Julie, Property Manager
FirstService Residential

Financial records are required to be kept for a certain period of time. Because we must keep minutes of meetings forever it is important to entrust the recording of these minutes to not just anyone. ICC has entrusted the recording of their minutes to INaMINUTE and found them to be very professional, and accurate with a quick turnaround.

Steven, CEO
ICC Property Management.

INaMINUTE’s services are used within the FirstService Residential's portfolio of buildings. The quality of minutes along with reasonable rates and skilled minute takers make them a top choice for our Managers and Boards.

Sandro, COO
FirstService Residential

Booking a minute taker has never been so easy. INaMINUTE is always available and able to accommodate our needs for minute takers during the day and evening. The minute takers are professional and minutes are accurate as to content and received in a timely manner. We have made INaMINUTE our number one choice for minute taking.

Vicki, Executive Assistant
Goldview Property Management Ltd.

As the in-house Tarion expert for FirstService Residential. I can attest to the professionalism and detail inherent in the minutes provided at Tarion and Performance Audit meetings as recorded by INaMINUTE. I use the minutes provided by this dedicated team as an official record of the status of performance audit resolution negotiations. The additional knowledge of advising when to pass a resolution, make a motion or simply record approval has proved invaluable for our client boards. I would recommend this service to anyone looking for a detailed and specific record of negotiation details.

Murray, Vice President, Client Service Development
FirstService Residential

I use InaMinute exclusively at my sites as the costs are low, the minutes are expertly done, the Minute Takers are reliable, pleasant and professional and the turn-around time is within a reasonable time frame. I would highly recommend using InaMinute.

Leona
ICC Property Management

As a property manager of multiple towers, I have been pleased with the professionalism and responsiveness of the minute takers provided by INaMINUTE. I’ll continue to use them to ensure the condo corps I manage have accurate and timely records of our important meetings.

Joshua, Property Manager
Daniels Home Management

Excellent service, on-time and at reasonable rates. What more could you ask for? Amy and her team understand their business and deliver a quality product with quick turnaround for both regular minutes and any requested amendments. InaMinute is always my first choice when recommending a professional minute taker for my client boards.

Ellen, Regional Manager
FirstService Residential

Contact Us

Please use the form below or call the number below to inquiry about our services.

1 (844) 864-6883 l (289) 926-6549
amy@ina60.ca

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Join our Professional Recording Secretary Team!

We are hiring recording secretaries to attend condominium board and general meetings.

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Contact Us

Serving the Greater Toronto Region
Call Toll Free
1 (844) 864-6883
Telephone
(289) 926-6549

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Quality minute taking services for Condominium Corporations.

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